As a business manager you may wish to ensure that your staff members have as little cash in the front of house drawer as possible, be it to minimise security risk, or to reduce the amount of cash requiring counting at the end of the night.
Also known as a 'till rake', this new feature allows staff members to record that cash has been moved from the POS drawer to a safe, back of house location, but still allocate this cash in your daily takings and banking.
This feature works in conjunction with the float in and float out functions. The process for your everyday transactions and daily balancing will be as follows:
- Float in with the amount of cash in each of your drawers
- Process regular transactions
- Perform a till skim when there is enough cash in the drawer
- Continue to process regular transactions
- At end of day, count cash in ‘Skim’ area for each POS, then cash in each drawer (including the float), and process a float out to balance theoretical cash with actual cash for each individual terminal
- Use this to determine how much cash should be banked for the shift
This process is explained in detail using screenshots below.
In Impos Back Office, navigate to the POS Functions dropdown, and select Menu Design.
These functions can be added to any screen of your choice. For this example we’ll use the More Func. screen.
In the ‘Searching Criteria’ section, select function from the type dropdown, and add the following to the screen:
- Float In
- Float Out
- Till Skim
You will use this process to balance your till at the end of each shift. If you’ve never balanced your till using Impos, the first step is to complete a float out. This means to count all the cash in your drawer, including the float, at the end of a shift. This will give you some strange results, as the POS will be expecting cash from all shifts that you haven’t ‘floated out’, but this will form the starting point for your cashiering.
A cashiering shift runs from a float in to a float out, and includes all cash payments, cash ins/outs, and cash refunds. To begin the shift, float in, and you’ll see the following screen:
This allows your staff members to enter the quantity of each denomination. The POS system will do the calculations required to show how much that represents in monetary value. ‘Other’ is used to represent any additional non-cash monies.
For this example, we’ve input $300 as our float in. To follow this through as a regular shift, we’re going to process $200 in cash sales, bringing our theoretical cash in the drawer to be $500 ($300 float, plus $200 sales = $500).
Next we process a till skim, which facilitates the removal of some cash from the drawer to be stored safely back of house. Select the till skim function and you’ll be presented with a screen that looks very similar to the float in screen, allowing your staff members to input the denominations being removed from the drawer.
You can only perform a till skim on money earned, meaning the float is to be excluded. In our example above, there is currently $500 in the drawer and the float comprises $300 of this, meaning the maximum we can till skim is $200. For this working example, we’re going to skim $120. This means there is now an expected total of $380 in the drawer, and $120 back of house.
At this stage, we’re going to process our float-out to balance the cash expected in our shift. By selecting the float out function you will see the following screen, with cash drawer balancing on the left and till skim balancing on the right.
There are two ways the system can operate in order to perform a till skim.
1) The system can leave the fields blank for a blind cash-up process; or
2) The till skim fields can be pre-populated with the information entered through previous till skims.
In the below example, the process is the same regardless of whether the till skim is pre-populated or not, as you have the ability to edit each of the figures.
We’re going to intentionally show a variance in this example to illustrate the variance functionality. We are entering an actual till total of $375, and a till skim actual of $110.
- Till cash - the amount of money in the drawer itself.
- Skim cash - the amount of money that has been skimmed and is no longer in the drawer, but still counts towards the takings.
- Total cash - the amount of money counted in total, including the float and the skim.
- Cash to bank - the amount of money to be taken to the bank, being the total cash minus the float in.
Now that the float-out has been completed, the POS system will prompt for the user to complete a float-in before the next transaction can be processed.
If you have any questions please give Impos Support a call on 1300 780 268.