As a business manager, you may wish to ensure that your staff members have as little cash in the front of house drawer as possible. This may be because you wish to reduce the security risk, or reduce the amount of cash that needs to be counted at the end of the night.
Also known in the industry as a “Till Rake”, this new functionality will allow your staff members to record that cash has been moved from the POS drawer to your safe, back of house location, but still allocate this cash in your daily takings and banking.
This new function works in conjunction with the ‘Float In’ and ‘Float Out’ functionality. The process for your everyday transactions and daily balancing will be as follows;
- ‘Float In’ with the amount of cash in each of your drawers
- Process regular transactions
- When there is enough cash in the drawer, perform a ‘Till Skim’
- Continue to process regular transactions
- End of night, count cash in ‘Skim’ area for each POS, count all cash in each drawer including the float, and process a ‘Float Out’ to balance theoretical cash with actual cash for each individual terminal
- Use this to determine how much cash should be ‘Banked’ for the shift
To begin this walkthrough, we’ll first head to Impos Back Office to ensure the correct functions are available on the screen.
In Impos Back Office, head to the ‘POS Functions’ drop down, and select ‘Menu Design’.
These functions can be added to any screen of your choice. For this example we’ll use the ‘More Func. Screen’.
In the ‘Searching Criteria’ section, select ‘Function’ from the ‘Type’ dropdown, and add the following to the screen:
- ‘Float In’
- ‘Float Out’
- ‘Till Skim’
We’ll be using this process to balance our till at the end of each shift. If you’ve never balanced your till using Impos, the first step is to complete a ‘Float Out’. This means to count all the cash in your drawer, including the float, at the end of a shift. This will give you some strange results, as the POS will be expecting cash from all shifts that you haven’t ‘floated out’, but this will form the starting point for your cashiering.
A cashiering shift runs from a ‘Float in’ to a ‘Float out’, and includes all cash payments, cash ins/outs, and cash refunds. To begin the shift, float in, and you’ll see the following ‘Float In’ screen:
This allows your staff members to enter the number of each denomination. The POS system will do the math to show how much that represents in monetary value.
The ‘Other’ field is used to represent other monies that aren’t represented by regular currency. Examples may be un-reconciled petty cash, etc.
For this example, we’ve input $300 as our ‘Float In’.
To follow this through as a regular shift, we’re going to process $200 in cash sales, bringing our ‘Theoretical/expected’ cash in the drawer to be $500 ($300 float, plus $200 Sales = $500).
Now to process a ‘Till Skim’, which removed some of the cash from the drawer so you can store it in a safe place back of house. Press the ‘Till skim’ function and you’ll be presented with a screen that looks very similar to the ‘Float In’ screen, allowing your staff members to enter in the denominations being removed from the drawer.
The maximum amount to be till-skimmed will be the amount of cash in the drawer above the float, ie, in our example, as there is currently $500 in the drawer, and our float is $300, the maximum we can till skim is $200. For this working example, we’re going to skim $120. This means there is now and expected total of $380 in the drawer, and $120 back of house.
At this stage, we’re going to process our ‘Float Out’ to balance the cash expected in our shift. By selecting the ‘Float out’ functionality, you’ll be presented with the following screen, with cash drawer balancing on the left and till skim balancing on the right.
This system can operate in two ways regarding the ‘Till Skim’ functionality. The system can either leave the fields blank for a blind cash-up process, or the ‘Till Skim’ information can be pre-populated with the info previously entered through Till Skims.
For the below example, the process is the same regardless of whether the Till Skim is pre-populated or not, as you have the ability to edit all figures.
We’re going to intentionally show a variance in this example to illustrate the variance functionality. Entering an actual till total of $375, and a Till Skim actual of $110.
- Till Cash: this is the amount of cash in the drawer itself.
- Skim Cash: the amount of cash which has been skimmed and is no longer in the drawer, but still counted towards the takings.
- Total Cash: the amount of cash counted in total, including the float and the skim.
- Cash to Bank: this is the amount of cash to be taken to the bank, which is the total cash minus the float in.
Now that the ‘Float Out’ has been completed, the POS system will prompt for the user to complete a ‘Float In’ before the next transaction can be processed.
If you have any questions please give Impos Support a call on 1300 780 268.